Personal Assistant in Preston - CV-Library

Red Snapper Recruitment are recruiting for a Personal Assistant to support the Executive Team at the national laboratory responsible for nuclear fission research and development.

Location – can be based at Risley, Preston or Workington

Contract – Permanent

Salary - starting at £37,744

Security Vetting – must be able to attain Security Clearance

Main duties and responsibilities

* Act as a first point of contact, dealing with visitors, correspondence and phone calls.

* Day-to-day diary and email management, with thoughtful planning and supporting correspondence.

* Manage and coordinate travel and accommodation requirements, including related expenses, travel packs and risk assessments.

* Communicate and collaborate with internal and external stakeholders, and other external parties as appropriate, developing positive relationships.

* Prioritise and manage time effectively, ensuring the senior manager is well-prepared for all commitments.

* Organise internal and external meetings ensuring all customer requirements are met to exceptional standards.

* Prepare, review and proof-read documents, reports and presentations.

* Manage and maintain databases and electronic filing system. Including time and attendance, and workflow approvals.

* Conducting research on behalf of the senior manager.

* Collaborate with other members of the office and administration team, supporting their work, attending meetings and covering for absent colleagues as required

* Provide personal assistance on specific tasks as and when required.

* Prepare and support the on-boarding of new staff members, where necessary.

* Communicate with Board Members, schedule Board Meetings, and arrange meeting agendas.

* Prepare meeting agendas and provide administrative support at key meetings, as agreed with executive member.

* Support and occasionally project manage internal and external events. i.e. leadership meetings.

* Provide occasional out of hours support.

Person Specification

* Proven experience of having supported at Director level competence.

* Proficient IT skills – Word, Excel, PowerPoint, Email, Internet use.

* Excellent planning and organisational skills with a disciplined approach and attention to detail.

* Excellent prioritisation skills with the ability to anticipate work needs, with a proactive and forward-thinking approach.

* Ability to communicate information in variety of settings, both inside and outside of the organisation.

* Confident, articulate and able to work on your own initiative.

* Demonstrate integrity, trust and discretion in all activities.

* An adaptable and flexible attitude towards fluctuating demands in workload.

If this role is not for you but you do know somebody who would be interested please refer them. We have a referral bonus scheme and will pay £75, in retail vouchers of your choice, for referrals who are not already known to us.

Due to the high volume of applications received, if you do not hear from us within 7 working days, I am afraid your application has been unsuccessful.

RSR is a public safety & enterprise security recruitment specialist.

We assist public safety employers find the right talent.

We assist all employers when they want to source public safety and enterprise security skills and experience.

Red Snapper Recruitment is a member of the Red Snapper Group.

The Red Snapper Group acts as an employment agency (permanent) and as an employment business (temporary) - a free and confidential service to candidates.

The Red Snapper Recruitment Group is an equal opportunities employer