Fleet Administrator in London - Reed

Recruiting for one of our NHS clients who are seeking a competent, hardworking and reliable Administrator to join their team, based in East London but currently working remotely  (this is subject to change)

You must have fleet and or road traffic accident admin experience to apply for this and be happy to commit to a temporary assignment which is ongoing..

The post holder will be responsible for all administration requirements for a fleet of around 1200 vehicles.

This will involve using specialist, in depth knowledge to ensure all vehicles are provided with the essential documentation in order to be used legally on the public highway.

Duties also include the following and more:

To administer road traffic accident claims, to minimise the cost of such claims and to maximise the recovery of losses.

To answer telephone enquiries from staff about road traffic accidents and log details of incidents reported.

To answer telephone enquiries from third parties

To make an initial assessment of who may be at fault

To obtain reports summarising the downloaded data from the vehicle incident data recorder following a road traffic accident and from the vehicle track map data base.

To obtain the comments and further information sought by the insurers or instructed solicitors from crews / line managers / duty station officers involved in the investigation of a road traffic accident and draft a prompt reply.

To refer personal injury claims covered by the motor insurance to the Legal Services Manager.

To obtain details of vehicle accident damage repairs, and ensure that the database is updated and all relevant details are passed to the uninsured loss recoverer or motor insurer as appropriate.

To raise requisitions and goods receipts for the payment of the independent engineer instructed to review the estimates given by external repairers for the repair of accident damaged vehicles.

Using specialist knowledge of legal requirements, ensure all vehicles are provided with the correct documentation including MOTs and V5 registration documents.

Manage the issue and cancellation of fuel cards to individuals.

Highlight anomalies in fuel transactions

Manage all traffic violation penalties

Carry out a wide variety of administrative duties including dealing with general queries, complaints and requests for assistance from numerous departments and the general public.

Responsible for maintaining the accuracy of the Fleet database along with the paper vehicle files.

Using electronic procurement software, raise orders for goods and services, ensuring accuracy at all times.

Manage the disposal of vehicles. Using experience and knowledge asses the condition of vehicles to ensure they are disposed in the most appropriate and cost effective way.

Process requests for orders to be raised and meticulously process invoices for approval using the electronic Finance system.

Have the ability to deliver a negative outcome tactfully and sensitively whilst considering any contentious issues.

Use own initiative and a creative approach to problem solving to ensure the smooth and effective running of the department.